PRIVACY POLICY
This document describes how Ultra Videre Consulting collects, processes, stores, and protects your personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR) and Act No. 110/2019 Coll., on Personal Data Processing in the Czech Republic.
1. Data Controller
The controller of your personal data is:
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Company Name: Ultra Videre Consulting s.r.o.
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Registration Number (IČO): 29943086
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Registered Office: Empiria Building, N Strzi 1702/65, Prague 4, 140 00, Czech Republic
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E-mail: info@ultravidere.com
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Phone: 00420 702 202 608
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Data Box ID (Datová schránka): 9fpp7n5
2. Scope of Processed Data
As a construction consultancy business, we only process data necessary for the performance of our professional activities (project management, technical supervision, engineering services, cost estimation, etc.):
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Identification Data: First name, surname, title, business name, IČO, DIČ (VAT number), job position.
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Contact Data: E-mail address, phone number, permanent/registered address, delivery address, Data Box ID.
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Billing and Payment Data: Bank account number, invoicing address, payment history.
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Project and Real Estate Data: Addresses and plot numbers of affected buildings/land, property ownership rights (obtained from the Land Registry or directly from the client), technical documentation linked to specific individuals.
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Network and Technical Data: IP address, cookies, and anonymized website behavior data.
3. Legal Basis and Purpose of Processing
We process your data based on the following legal grounds:
4. Data Retention Period
We keep your data only for as long as strictly necessary:
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For the duration of the contractual relationship to successfully execute the construction consultancy services.
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For a period of 10 years from the end of the tax period in which the performance took place (legal obligation according to the Czech VAT Act and the Accounting Act).
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For the duration of construction warranty periods and statutory limitation periods (usually 3 to 5 years after project handover) to protect our legal claims.
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For a maximum of 12 months for inquiries from contact forms that do not result in cooperation.
5. Data Recipients (Processors)
We do not sell your personal data. To ensure the smooth running of our business operations, we use verified subcontractors bound by data processing agreements:
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External Industry Specialists: Authorized engineers, structural designers, architects, and surveyors involved in the project.
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IT Service Providers: Cloud storage providers, e-mail server providers, and website administrators.
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Accounting and Legal Advisors: For the purpose of bookkeeping and legal protection.
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Public Authorities: Building authorities, utility network administrators, and other institutions within engineering activities (only to the extent necessary for building/zoning permits).
We do not process or transfer personal data outside the European Union / European Economic Area (EEA).
6. Your Rights Under GDPR
In connection with the processing of your personal data, you hold the following rights:
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Right of Access: You have the right to know what data we process about you.
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Right to Rectification: You can request the correction of inaccurate or incomplete data.
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Right to Erasure ("Right to be Forgotten"): If the data is no longer needed or if you withdraw your consent.
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Right to Restriction of Processing: In specific cases defined under Article 18 of the GDPR.
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Right to Data Portability: The right to receive your data in a structured, commonly used format.
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Right to Object: The right to object to processing based on our legitimate interest (including direct marketing).
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Right to Lodge a Complaint: If you believe we handle your data unlawfully, you can file a complaint with the Office for Personal Data Protection (Úřad pro ochranu osobních údajů - ÚOOÚ), located at Pplk. Sochora 27, 170 00 Prague 7 (www.uoou.cz).
You can exercise your rights at any time by sending an e-mail to infor@ultravidere.com
7. Data Security
We apply strict technical and organizational measures to protect your data from unauthorized access, loss, or destruction:
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We use encrypted communication on our website (HTTPS protocol).
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Access to electronic data is protected by strong passwords and two-factor authentication (2FA).
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Physical documentation (e.g., project folders, contracts) is stored in locked premises with restricted access.
8. Effective Date
This privacy policy is valid and effective as of 18th of September 2026.
Purpose of Processing
Quote preparation and contract performance (e.g., structural assessments, technical supervision, site engineering).
Accounting and tax compliance (archiving invoices, contracts, and communication with the Financial Administration).
Protection of rights and property (debt collection, legal defense regarding construction defects or contractual breaches).
Responding to inquiries sent via the website contact form.
Sending commercial messages and updates (professional articles on construction, legislative changes).
Legal Basis (under GDPR)
Performance of a contract or steps taken prior to entering into a contract (Art. 6(1)(b)).
Compliance with a legal obligation to which the controller is subject (Art. 6(1)(c)).
Legitimate interest of the controller (Art. 6(1)(f)).
Legitimate interest / Pre-contractual negotiations (Art. 6(1)(b/f)).
Legitimate interest (for existing clients) or Your consent (Art. 6(1)(a/f)).